Cincinnati's Wedding Tent Rental Company
Planning your outdoor wedding reception tent in Cincinnati can be overwhelming. Choosing your locations is only half the battle. There are a lot of questions: What will the weather be like? How large of a tent do I need? What about electricity? Is there enough space for the tent? What will the tent look like inside? Where do I start? I’ve never done this before? Don’t worry. Those are all common questions, and we can assist you with answers to all of those questions. We have over 25 years of assisting brides and grooms plan their wedding day, making them memorable and stress-free.
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What to Expect
Now that you are ready to take the next step in the planning process, give us a call or fill out an event quote. We will work with you to identify your wedding day tent needs. Then take that information to prepare the tent’s size and a custom layout for your wedding. We will prepare and send that information over to you with a quote and a welcome packet that provides more information about our products and services.
Once you have reviewed that information, we can make any adjustments necessary to the quote and layout. Please keep in mind that we can always meet you onsite to review your needs and your wedding flow. After the reservations are booked, guest counts will change. We can always make modifications to your quote and layout up to 1 week in advance. We will schedule your delivery and pick-up time window one week in advance of your wedding. At that time, we would request final numbers to prepare the trucks for your delivery. Our professionally trained delivery staff will install your tent and items so that they are all set for your wedding day. Once your event is over, we will come by and remove the items.
Custom Wedding Tent Layouts
Visualizing what the tent layout will look like helps with your planning process, seating chart, spacing, and overall event flow. That’s where we come in. Once you have your needs and guests count identified, we can work with you to develop the tent layout based on the various wedding rental items you prefer under the tent. In addition to the guests’ table and head tables placed under your wedding tent, some common products are dance floors, DJ tables, food tables, cake tables, drink tables, bar tables, gift tables, and high top tables. We are here to help walk you through this process; please contact us to discuss your custom wedding tent rental layout.
Wedding Ceremony Tent Rentals In Cincinnati
What type of tent should I use for my wedding ceremony? In most cases, we recommend a frame tent for your ceremony. The best feature about a frame tent is that it does not have any center poles, so there are no tent obstructions inside. This allows for a lot of flexibility for your ceremony because views and aisles are not obstructed. Not sure what size tent you would require for your wedding ceremony, please see the quick guide below. Of course, if you have any questions, please do not hesitate to contact us.
Ceremony Seating Capacity by Tent
| Guest Count | Tent Size | Square Footage |
|---|---|---|
| 70 | 20' x 20' Frame Tent | 400 |
| 96 | 20' x 30' Frame Tent | 600 |
| 125 | 20' x 40' Frame Tent | 800 |
| 162 | 30' x 30' Frame Tent | 900 |
| 200 | 30' x 45' Frame Tent | 1350 |
| 250 | 40' x 40' Frame Tent | 1600 |
| 275 | 30' x 60' Frame Tent | 1800 |
| 350 | 40' x 60' Frame Tent | 2400 |
Rent a Wedding Reception Tent in Cincinnati
Academy Rental Group offers a wide variety of elegant wedding tent rental options for your wedding day. With so many options, accessories and guest counts changing, and it may become overwhelming. If you are searching for a wedding or reception tent in the Greater Cincinnati area and are looking for a rental company that puts the customer first, you are in the right place. All of our wedding tent rental inventory is cleaned and well maintained. By utilizing our ‘Academy quality control’ processes while setting up and taking down our tents, we ensure that our tents stay clean and white so that they will be ready for your wedding!
Stock Wedding Reception Tent Layouts
Reception Seating Capacity
What size tent do I need? It’s a great question, and many factors go into identifying the right tent size for your event. Below are guidelines or rough estimates for how large of a tent you would need for the corresponding guest’s counts with a dance floor and without. When determining the size tent required for your event is best provided by speaking with a consultant to identify the right size guests count.
Depending on how many guests in the wedding party, how many bars, gift tables, stage, and any other items that may be located under the tent could increase the tent’s size. In addition to our white wedding tent rentals, we also offer wedding chair rentals in Cincinnati. Our professionally trained staff will work for hand in hand with you planning your event, the items you may need to fit your vision, meeting you onsite to walk through your property, and providing custom layouts to help you visualize your event.
| Guests Count | Dance Floor | Tent Size |
|---|---|---|
| 100 | No | 30' x 45' |
| 100 | Yes | 30' x 60' |
| 150 | No | 40' x 60' |
| 150 | Yes | 40' x 80' |
| 200 | No | 40' x 100' |
| 200 | Yes | 40' x 120' |
| 250 | No | 40' x 100' |
| 250 | Yes | 40' x 120' |
| 300 | No | 40' x 120' |
| 300 | Yes | 40' x 140' |
Onsite Consultation
Part of Academy Rental Groups’ excellent service is our onsite consultation. We will meet you at your reception location to review the property and your entire day. Working together, we can iron out all of the details related to your rental items and ensure that it’s perfect and goes off without a hitch.
You may have seen us Around at these wedding venue's...
We have serviced a wide variety of locations from the Heritage Center in Anderson, to Peterloon Estate in Indian Hill, residences all over greater Cincinnati, rustic farm weddings and at Hamilton County Parks like Sharon Woods. So, where ever your location, we can bring the vision of your wedding day to life!
