Pole, Frame, and High Peak Options for Weddings, Parties, and Corporate Events — Free Custom Layouts and Professional Setup Included
Academy Rental Group is Cincinnati’s premier tent rental company. We have proudly serviced thousands of events in our hometown for over 25 years. Our experienced staff is passionate about creating memorable events that are streamlined and stress-free. When looking for a Cincinnati tent rental, you need a reliable and dependable company to help you with your event planning.
Academy Rentals offer a wide range of options; we have elegant white tents suitable for weddings and outdoor gatherings. A rental is the best addition to any outdoor event. ARG offers a wide range of styles, sizes, and accessories to accommodate any number of guests attending your special occasion. We also provide guidance for placement and complimentary customized layouts!
First, once you have decided that there is a need to rent a tent, it’s best to identify where the tent’s location will be located on your property. To assist you, we have provided 8 Tent Planning questions below. With that information, you can contact us, your friendly Cincinnati Tent Rental Company :). We can walk you through our 3 step process or submit a quote request form. It’s up to you!
Academy Rental Groups, Easy, 3 Step Process:
We are here with you all along the way during the planning process.
When planning to rent a tent, there are criteria to consider when preparing for your tent rental to identify the tent’s style that would work best for your event. To assist our staff in expediting your event quote and layout, please review the 8 Tent Planning Questions below. If you do not have all the answers, we will help you work through these questions, so please don’t hesitate to call.
There are two main styles in the world of tents, a pole tent and a frame tent. With each style, there are high peak pole tents and high peak frame tents. The type of event you’re holding, the location of where the event is being held, and the number of attending guests will dictate what’s required. Which is the best option for your event? What is the difference between a pole tent vs. a frame tent? To learn more about the different styles, visit our tent types overview or watch the video below.
There are typically two options for anchoring; staking and water barrels/concrete ballast. Anchoring is an important criterion for identifying which style will work best based on the desired location. If a tent can be staked on all sides and is going into grass, a pole tent should work for your event. If it’s located on a patio, driveway, parking lot, etc., and can only be partially staked or not staked at all, a frame tent would be required. Frame tents have the most flexibility and can be utilized in the grass also.
This system is driving 42″ long stakes into the ground and can be done in the grass, mulch, gravel in areas like yards and driveway perimeters. The stakes are set and then driven into the ground utilizing a stake driver, jackhammer, or sledgehammer. Occasionally staking is utilized in asphalt or blacktop, primarily at commercial locations. When installing stakes into asphalt, a drill is utilized to pre-drill the position, and then the stakes are driven into the ground with a stake driver.
It’s company policy to call the underground utility protection services before installation, providing enough lead time is provided by the customer. Only public utility lines are marked via that service. Each location should notify us of any sprinkler systems or private water, gas, or electric lines in the areas where stakes will be driven.
As alternative anchoring, this system is utilized when stakes can not be driven into the ground. Water barrels are typically filled onsite and require access to water to fill the barrels. If no access is available, concrete ballast or pre-filled barrels can be used to anchor any of the areas where stakes can not be utilized. With this system, there are more obstructions around the perimeter than just a standard stake. However, nothing is driven into the ground, and underground utilities would not need to be marked.
Once the location and anchoring options have been identified, you can search for your event’s right style. We have divided up our options below with a brief description of each. Once we have identified your tent’s location and the estimated guest count, we can provide recommendations for what will work best for you. If you have any questions along the way or need guidance, you can contact us via phone or fill out the form below to receive a rental quote.
Pole tents are typically installed in a flat, unobstructed grassy area or a gravel/asphalt parking lot, where staking is approved. This style is raised with the interior center poles and is anchored into the ground using tension with a ratchet strap and 42″ stakes. An additional 5′ – 7′ is required outside the tent’s perimeter for the stake line.
High Peak Pole Tents are our most elegant style. Primarily used for weddings, formal events, and galas. Our High Peak options have taller center poles, which provide the “swoop,” giving an elegant look. The center poles for a high peak are 5′ – 7′ taller than the standard pole tent. This style is installed with stakes and ratchets, just like a standard pole tent.
Frame tents have no center poles and are the most versatile of the types. They can be anchored with 42” stakes, ballast (water barrels), or a combination of both. Frame tents are typically installed on patios, driveways, concrete, grass, or where staking is limited or not permitted.
High peak frame tents are a hybrid style with a similar installation method to the traditional frame tent. A center mast is attached to a pair of cross cables, which gives the desirable high peak and classic swoops of a pole tent. This style can be anchored with ballast (water barrels) or staked into the ground.
A clear top tent is most popular starting in September for those fall weddings. Unique in its style, a clear top brings in the night’s outdoor elements and provides shelter for your guests. Clear tops are placed over a standard west coast frame, so the installation requirements are the same.
At Academy Rental Group, we take the guesswork of wondering what your tent will look like with all of your tables and chairs under it. As part of our free services, we provide complimentary CAD layouts that help our customers visualize what your tent layout will look like. Our staff can also provide a 360-degree virtual tour of your tent. All of these benefits come with unlimited changes to your layout.
With all the technology today in Google Earth and many other software platforms, it’s not uncommon to be able to identify your tent location options and/or space constraints right from our office. Having a well-trained, friendly staff also helps!
However, for our customers that are unsure of where they would like to place the tent or would like to walk through a larger event, like a wedding or corporate event, we would be more than happy to meet you onsite. We can review ideas and options to assist you in planning your event, and leverage our experience to provide recommendations that could enhance your setup.
In addition to our large selection of tents, we also carry fun festival tents and booth designs that are perfect for any Festival. We can accommodate many types of events that need tent rentals, so if you do not see what you are looking for, please contact us, and one of our friendly staff members will be glad to help.
Our different types of rental options are pole tents, frame tents, high peak pole tents, engineered tents, festival booths, high peak frame tents, DIY pop-up tents, and tent packages. We have the right options for you; we can help.
When you choose the perfect rental for your party, we can help accessorize your tent. Academy has lighting options, heating, cooling, and other accessories that make your setup complete. When renting a tent, keep in mind the weather; you can order sidewalls that help keep out wind and rain or have no sidewalls so the sun can shine into your tent.
Available up to 10' x 220'
Available up to 20' x 120'
Available up to 30' x 80'
20x20 Frame Tent, 32 Chairs, 4 Guests Tables, 1 - Food Table, Linens
20x20 High Peak Frame Tent, 32 Chairs, 4 Guests Tables, 1 - Food Table, Linens
20x30 Frame Tent, 48 Chairs, 6 Guests Tables, 1 - Food Table, Linens
20x40 Frame Tent, 64 Chairs, 8 Guests Tables, 2 Food Table, Linens
Available Up to 30' x 120' | $1555 - $2155
Available Up to 40' x 180'
Available up to a 40' x 180'
Our rental options are the best way to create additional shelter and space for your guests at any location. Tents offer protection from the summer heat and potential rain and instantly add an elegant flair to your outdoor event. We also carry a wide variety of tables, linens, and chair rentals that are great additions to any party rental. Academy Rental Group is the one-stop-shop for all the event essentials and accessories to complement your tent rental.
Our classic white tents are a fantastic backdrop for any decor. When renting, be sure to put aside time to decorate before your guests arrive! Leave the hard work to us. Our rentals include free installation and take-down service, allowing you to focus on what matters…entertaining your guests and creating a memorable experience!
After your event, we disassemble everything onsite and return it to our warehouse. Our Delivery Fee includes Pickup Service. Our process is simple and uncomplicated. Reach out to one of our professional team members with any questions. We are happy to help in any way possible!
“How do you keep your tents so clean?” – our customers ask our staff. Our answer: A commercial-grade washer and some good old-fashioned TLC. Whether you are renting for a graduation party, wedding, corporate event, or any other event, trust in Academy Rental Group to provide a clean, high-quality tent for your event.
Not only do we utilize our quality control process when installing and dismantling to keep everything clean, but we also place tarps on the ground to maintain separation between the ground and the fabric.
We also own and utilize a large commercial washer — similar to the one you use for your clothes at home, only much larger and made for tents. We clean every rental before it’s set up for each event. The results are really incredible. By utilizing our quality control process complemented with our industry washer, we keep our tents bright white for your event — leaving our customers extremely satisfied with the quality and cleanliness.
The most common size we offer for 48 guests is a 20×30, which comfortably holds 6 tables and 48 guests seated at one time. This would be for guests dining only. If you needed to add other items under the tent, the size would increase.
A 40×60 is typically the right fit for 150 guests when you’re looking for tables and chairs for dining and food tables. As you add more items (i.e., dance floors, stage, head table), the size will need to increase. The final sizing really depends on what you would like beyond the standard dining layout.
Contact us for current pricing on a 40×60 — costs vary depending on whether you choose a standard pole tent, high peak pole tent, or frame tent, and whether staking or alternative anchoring is required. Prices do not include accessories, tables, chairs, linens, delivery, and/or tax based on your location.
Academy Rental Group is a full-service event rental company offering a boutique customer service approach and high-quality, clean products. Planning an event can be challenging — for over 25 years, we have helped thousands of customers successfully plan their events. Our professionally trained staff will work hand in hand with you to plan your event; we are there with you if things change so your event is a success. We specialize in providing memorable, stress-free events by providing rental products to enhance our customer’s events.
Our customer-centric approach to exceeding our customer’s expectations has helped us service thousands of events over the years, from small backyard parties to large community events and every size corporate event and wedding in between. We set up your event safely, make sure everything is ready to go, and look forward to planning your event with you.
We are fully insured with the Huesman Schmid Insurance Agency, a Member of the American Rental Association, and the proud supplier of Anderson Township Events and many other small and large Cincinnati venues.